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Protect From Freeze: What LTL Shippers Should Know

Posted by Ascent Global Logistics on Oct 17, 2017 12:07:27 PM

Harsh winter weather is just around the corner. To help you prepare your LTL (Less-Than-Truckload) shipments for winter shipping success, our Domestic Freight Management team is here to help. So what is protect from freeze, how much does it typically cost and what proactive steps can shippers take to maximize the investment? 

1. WHAT IS PROTECT FROM FREEZE? PROTECT FROM FREEZE 3 TIPS FOR LTL SHIPPERS.png

Protect From Freeze is an additional service that select LTL (Less-Than-Truckload) carriers provide during the winter months. Many carriers provide the service from November 1 through May 31 but this date range can fluctuate.

When applied to a shipment, cargo is kept at or above a certain temperature (usually 32 degrees Fahrenheit) throughout its journey. 

Beverages, produce, cosmetics, chemicals, paint, pharmaceuticals and batteries are some of the most common commodities shipped under Protect From Freeze service. 

Some important factors to know include:

  • Not all carriers offer the service. Pricing, availability and liability coverage (in the event of a claim) depend on the carrier. 
  • Warming methods can vary based on the carrier or the terminal location. 
  • Protect From Freeze can be suspended by the carrier if outside temperatures become extremely low.
  • Special parameters can apply based on the carrier. Some examples include:
    • Not applicable on shipments requiring an appointment, interlining, COD (Cash on Delivery), In Bond, Order Notify, redelivery, reconsignment, remote access or residential delivery, consignee drop, diversion, stop-offs, liftgates or excess liability.
    • Not offered on volume or trade show shipments.
    • Freight will typically not be accepted over the weekend or picked up the three days before a Holiday. 
    • Subject to availability of equipment and space in facilities. 

2. HOW MUCH DOES PROTECT FROM FREEZE COST?

When selecting Protect From Freeze service, shippers will incur additional shipping costs. Typically, Protect From Freeze is charged per CWT (ranges $1.00 - $4.00 per CWT) or as a flat fee per shipment (ranges $15-$60 flat fee). Carriers can also apply a minimum charge, commonly in the range of $25-$45 per shipment. 

If you are unfamiliar with CWT, or hundredweight, it is a unit of measurement commonly used in the transportation industry. In North America, a hundredweight is equal to 100 pounds.

3. WHAT ARE SOME PROACTIVE STEPS SHIPPERS CAN TAKE? 

There are certain steps shippers can take to help ensure the investment in Protect From Freeze service is maximized. Below are a few tips:

  • Advise that the cargo will require Protect From Freeze service at the time of quoting and booking. This will ensure that the shipping costs are accurately estimated and auditing of freight bills can be performed based on the quote.
  • Be sure "Protect From Freeze" is listed on the Bill of Lading (BOL). 
  • Try to schedule the pickup early in the week (Monday or Tuesday) in an attempt to allow enough time for the freight to deliver during the week, avoiding a standstill over the weekend. 
  • Consider alternative modes of transportation. If you have multiple pallets of freight, consider shipping via Truckload (TL) to decrease the transit time and possible weather-related damage due to increased LTL handling. Expediting shipments is another alternative to ensure the exposure to low temperatures is minimized. 
  • Obtain cargo insurance on every shipment. 
  • Partner with a logistics company that can help you negotiate rates with carriers and provide a vast network for carrier options. State-of-the-Art technology, such as a Transportation Management System (TMS), can also save shippers considerable time when comparing costs and service. 

Shipping during the winter months can present unique challenges and bitterly cold weather is just one of the factors to plan for. To continue reading our tips to help you ship with intelligence over the next few months, check out the below related blog posts. 

Domestic Freight Transportation Today:
A Shipper's Guide to the Market
Logistics & the Holidays:
Top Tips to Help Shippers Prepare
Domestic Freight Mangement Shipper's Guide to the Market.png Logistics & the Holidays Top Tips to Help Shippers Prepare.png

Contact our team of logistics professionals to learn more about our suite of Domestic Freight Management solutions including: Carrier Optimization, Transportation Management and Customized Solutions

Topics: Domestic Freight Management, Seasonal Freight